Education
Educational institutions face a multitude of challenges generated by the
enormous volume of emails as well as paper and electronic documents handled
every day. Such documents include enrollment papers, applications, parent
and student correspondence, student health records, accounting, personnel
files, special education records, rosters, transcripts, testing
results, and many more.
Document Imaging helps schools respond to and serve the demands and needs of a diverse constituency of students, parents, teachers, state and federal regulators, and taxpayers, just to name a few. It's proven to boost productivity and facilitate compliance by digitizing, standardizing, and automating business processes.
Benefits of Document Imaging for Education are:
- Establishing a central repository of student and teacher records
- Automating business processes such as forms submission and approval
- Reducing costs of paper, copy, and storage
- Accessing documents based on security privileges
- Providing online access of information and resources to students, teachers, parents, and administration. Better service and collaboration speeds up decision making based on access to that information.
- Having the ability to create annotations, redactions, revisions, and versions to documents such as contracts and budget revisions
- Applying retention rules to documents to save on data storage while complying with regulations
- Reviewing Audit trails for all document activity performed within the system
- Assisting in compliance with the Family Education Rights and Privacy Act (FERPA), Children’s Internet Protection Act (CIPA), Health Insurance Portability and Accountability (HIPAA).