You Might Need a Scanning Partner If…
Your answers to the questions in this brief scanning questionnaire could indicate the need for a scanning partner. But before you call, make sure you can also answer the questions below.
Can Your Organization Handle a Project at This Time?
Projects need to be planned and strategized, but sometimes necessity takes priority over our best-laid plans. Still, don’t be shortsighted and spring for a project that your company isn’t prepared to handle. Do you have the time, resources, and manpower to coordinate a project at this time? A scanning partner can offset most of those issues for you, but if the need for conversion doesn’t outweigh or won’t augment the progress of any other major initiatives in the pipeline, it may be better to plan for a slower time of year.
Do You Have Too Much Sensitive Information on Paper?
While the definition of ‘sensitive information’ may vary by industry and department, a general rule of thumb is to check the compliance protocols or information safeguards that apply to your niche. If you’ve got lots of employee, client, patient, and/or company financial data on paper, you could risk breaching regulations and customer privacy, which could also damage your reputation. Don’t let human error and antiquated processes undermine the success of your company. Get that information properly captured and securely stored!
Does Searching for Important Files Leave You With Papercuts?
If you’re digging through desk drawers, file folders, filing cabinets, and boxes full of documentation, chances are your hands aren’t thanking you – and you might be running short on space. Can you imagine a better use for that corner of the office, the storage closet, your desk drawers and cube walls? Yea, so can we (no, of course we weren’t advocating a mini bar. Shame on you.) – if you’re paying top dollar for prime square footage and loading your office space with document storage, it may be time to consider other options.
Avoid papercuts. Call us today.
How’s the Budget Looking These Days?
Decision makers are more likely to get onboard with new projects when there’s room in the budget. If you’ll be the one proposing the project, determine the size and scope of the job and then contact us for a free quote. The more information you can bring to your boss, the better. Also, factoring in the potential ROI in terms of cost savings, efficiency, compliance, and productivity could impress him or her enough to warrant a closer look.
What Are the Main Obstacles and Slow-Downs Paper Has Caused You?
If relying on paper-based processes has been detrimental to customer service and satisfaction, it’s definitely time to bid farewell to your files. Other common issues caused by paper dependency are process bottlenecks, longer turnaround times, compliance violations, lost or missing information, high costs associated with printing, faxing, copying, and storing information, running out of space, privacy issues, and lack of control. You need audit trails, control, and ease of management.
What Is Your Mission?
Understanding your organization’s objectives and mission statement is crucial to informed decision making. If efficiency and accuracy are important to helping your company achieve its goals, then don’t stick with the paper program.
What Kind of Capture Technology and Tools Do You Have, Need, and Can You Realistically Complete a Global Implementation?
To get to where you’re going, you have to understand where you are and how you got there. What types of technology does your office currently employ to facilitate the sharing of information? Aside from email and multi-function devices like copier fax machines, do you have any quick and seamless methods of capturing, storing, and sharing important data? Depending on the size of your company and the scale of your needs, you may be intrigued by the possibility of smartphone and tablet capture, cross-device availability, instant uploading and sharing, and free printing/emailing/faxing directly from within an application. You might have to find another form of exercise though, because you definitely won’t be making as many trips to the copier. Contact us for a free quote and project assessment to find out what kind of capture technology could be right for you and what it would take to outfit your organization. You might be surprised by the answers!
Are You Currently Able to Access Critical Information in a Timely and Efficient Way?
To get to where you’re going, you have to understand where you are and how you got there. What types of technology does your office currently employ to facilitate the sharing of information? Aside from email and multi-function devices like copier fax machines, do you have any quick and seamless methods of capturing, storing, and sharing important data? Depending on the size of your company and the scale of your needs, you may be intrigued by the possibility of smartphone and tablet capture, cross-device availability, instant uploading and sharing, and free printing/emailing/faxing directly from within an application. You might have to find another form of exercise though, because you definitely won’t be making as many trips to the copier. Contact us for a free quote and project assessment to find out what kind of capture technology could be right for you and what it would take to outfit your organization. You might be surprised by the answers!
Contact CTI today to speak to a conversion specialist, and see if digitization is right for you.